Minutes of the Meeting
Fitzwilliam Town Library Board of Trustees
2 April 2018
Present: Dick Goettle, Richard Mays, Ann McEntee, Nick Noyes, Susan Curtin (alternate) and Library Director Kate Thomas
Nick Noyes called the meeting to order at 5:30 PM in the Quick Meeting Room of the Library.
The Trustees reviewed and signed the Library Manifest and the Library Expenses Spreadsheet.
It was agreed that the start time of the monthly meeting would remain at 5:30 PM.
The Trustees reviewed and approved the Employee Grievance Policy. Kate Thomas will share it with the library’s employees at their upcoming staff meeting.
Ann McEntee proposed inviting the Fitzwilliam Selectmen to an upcoming Library trustee meeting. It was agreed that Ann would draft an invitation, to be reviewed at the May meeting.
The Library Trustee Code of Conduct was reviewed; Richard Mays put forth a motion, seconded by Dick Goettle, that it be approved as presented. Motion carried.
Richard reported that the cost for bathroom motion sensors (materials and installation) would be $60/bathroom. He also discussed the challenges of installing a motion sensor for the second floor and suggested an alternative indicator light that would be installed at the base of the staircase. Kate expressed misgivings, for children would be drawn to the red light and, thinking it was a toy, waste energy turning it on and off. Nick put forth a motion, seconded by Ann, to install motion sensors only in the bathrooms. Motion did not carry. The discussion about an indicator light for second-floor occupancy was tabled.
Richard presented three possible designs for the exterior library sign. Ann put forth a motion, seconded by Richard, to accept the second design. The motion carried. Richard will pursue price quotes for (a) the fabrication of the sign only, and (b) fabrication and installation of the sign in two different materials. The Trustees agreed upon the font, “Elegant Garamond BT.”
Nick presented an update of the Locke Collection appraisal: dimensions and higher-resolution images of the materials to be appraised are needed; non-acid paper and glassine have been purchased so that after the pictures have been taken, the materials can be wrapped in protective materials. Barbara Green stated that Scott needs additional information regarding the map to be appraised; she will send information to Kate, who will submit an Inter-Library Loan request for the book in which the map was published.
Dick presented the first draft (with three different titles) of the “Library’s Value to the Community.” The Trustees authorized Dick and Kate to craft the final version of the flyer, which will then be submitted to Susan Curtin who will forward it to Gail Hagstrom for inclusion in the Fitzwilliam Newsletter. Its inclusion will be contingent upon the first date of availability.
Kate asked the Trustees to include $400 in the 2019 budget for the five-year “full load” testing of the elevator.
The Trustees reviewed the Librarian’s Report.
The next meeting was set for Monday, May 7th, 2018 at 5:30 PM.
Ann put forth a motion, seconded by Richard, to adjourn the meeting at 6:32 PM. Motion carried.
Respectfully submitted,
Ann McEntee
Secretary